![]() Table: Normal contents of a Proforma Invoice and the Commercial invoiceĮxporter’s details Company nameAddressContact nameContact detailsReferenceCustoms identification number (EORI in Europe)VAT number (if in Europe) However, in broad terms, the invoicing requirements are as shown in the table below. ![]() For example, some transactions might need a licence. The precise contents of both the Proforma Invoice and the Commercial invoice will depend on the nature of the transaction. Contents of a Commercial Invoice and a Proforma Invoice This note is just concerned with its meaning in the context of international trade. It should be noted that the term ‘Proforma Invoice’ can also be used to describe a preliminary or draft invoice. Therefore, a Commercial Invoice will often be used when the exporter has sold the goods to a third party and a Proforma Invoice will often be used when the exporter is shipping goods to itself, or when goods, such as samples that still belong to the exporter are shipped. Commercial Invoices are usually used where sold goods are being shipped.Proforma Invoices are usually used for customs purposes only, often where unsold goods are being shipped.The shipping document that is usually used is either a Proforma Invoice or a Commercial Invoice. When goods enter the UK from abroad the goods need to be accompanied by a shipping document that enables the shipment to be correctly assessed by customs. Commercial Invoice versus Proforma Invoice ![]() Since most of our clients are overseas businesses that do business in the UK, I have written this note from their perspective. This note describes the differences, explains when each should be used and what information each should contain. Some of our clients have asked us to explain the difference between a Proforma and a Commercial Invoice.
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